Position Description
Seattle Human Resources endeavors to promote an equitable and engaging work environment so employees can do their best work and make a difference for the people and communities we serve. The Department focuses on providing high quality services to all City employees and departments and works collaboratively with department leaders to align policies, practices, and programs citywide to fulfill the vision of workforce equity and excellence.
As part of this mission, the Benefits team manages a variety of benefit contracts and plans to support approximately 12,000 City of Seattle employees. The team interacts regularly with employees and contracted plan providers and is continually looking for ways to improve the service they provide. We are looking for an Administrative Assistant II who will provide administrative support to the unit.
Job Responsibilities
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In this role:
You will provide assistance to the Benefits unit by:
- Scanning checks and other incoming mail
- Distributing mail, faxes, and supplies
- Processing and archiving unit invoices
- Scheduling Flu Shot Events
- Manipulating and emailing flyers for weekly events
- Filing New Enrollment Confirmations
- Managing the unit’s calendars and scheduling events
- Loading and linking documents in SharePoint
You will ensure employees and retirees are informed of their benefits by:
- Creating and mailing COBRA letters
- Mailing Retiree Confirmation letters
- Sending Medicare Eligible Letters to retirees
- Creating and mailing Over-age dependent letters
- Managing Active Age 65 letters
- Sending retroactive pay opportunity mailings
You will feel prepared to take on this role if you have a combination of the following:
- Proficiency working in a Windows-based environment using Outlook, Microsoft Word, Excel, Publisher, and Access
- Demonstrated ability working well with others as a team
- Experience in a confidential environment
- The ability to multitask and manage your time effectively
- Excellent proofreading skills
- The ability to work independently and exercise good judgment
- Experience providing excellent customer service
- Proficiency with other commonly-used tools, such as SharePoint, Ingenuix, and Adobe
Qualifications
In addition to the ability to perform the tasks described above, you will need to possess the below required qualifications:
- 2 years of experience in clerical support, or a similar field
Additional Information
This overtime-eligible position is classified an Administrative Assistant II and reports to the Benefits Supervisor.? The full pay range for this step-progression position is $28.00 - $31.35 per hour. New employees begin at Step 1 of the pay progression, which is $28.00 hourly. Current City employees starting rate of pay will be based on Personnel Rules regarding promotions.
The first round of interviews for this position are tentatively scheduled for Tuesday, July 11 and Wednesday, July 12, with the second round taking place on Tuesday, July 18 or Wednesday, July 19, 2023.
This position offers the flexibility of a hybrid work schedule. Employees will be expected to be in-office twice a week. Individual schedules will be based on agreement between the employee and their supervisor.
Applicants must successfully pass a background check, which will be conducted in accordance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.
Individuals selected to fill this position may be eligible to receive Language Premium Pay (SMC 4.20.360), which provides a $200.00 monthly stipend to qualified bilingual employees who are properly evaluated and assigned to provide direct communication in-language, interpretation, or translation services to the public on behalf of the City of Seattle.
The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.
APPLICATION PROCESS:
To be considered for this position, you must submit your complete application, resume, and cover letter to https://www.governmentjobs.com/careers/seattle no later than 4:00pm Pacific Time on Tuesday, June 27, 2023. This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences. If you have questions, please contact Lindsey King at Lindsey.King@seattle.gov.
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The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
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